Exporting Deposits

Processed deposit requests can be selected in the Export Deposits tab window to export directly to the open QuickBooks company file when using the QuickBooks SDK Interface. The exported information is also used to create and/or update Value items. QuickBooks will automatically receive the deposit requests upon completion of the Export Deposits process. The QuickBooks SDK interface features bidirectional capabilities that link individual records between the two databases and eliminates the manual import step.

• Exporting Deposit Requests
• Deleting Processed Deposits
• Exporting Deposits to QuickBooks SDK

Exporting Deposit Requests

To export processed deposit requests,

1. Click the Export Deposits button on the Accounting ribbon to open the Deposit Export tab window.

The open QuickBooks Company File will display in the upper right. If you have multiple company files with QuickBooks, ensure that the desired company is open in QuickBooks before exporting deposits.

2. The processed deposits will be listed in the grid. Use the dropdowns to select the Credit Account, From and To fields as they pertain to each deposit. Review each deposit to make sure the appropriate Credit Account is selected.  The deposit amount may be edited, if needed. All dropdown fields for each selected deposit are required in order to export deposits.
3. Select the deposit(s) you wish to export (using CTRL+ CLICK).
4. Select the appropriate Debit Account from the dropdown above the grid. These accounts will be populated from your QuickBooks Chart of Accounts for the currently active company.
5. Click the Save button to save your changes.
6. Click the Export Deposits button to export the selected deposits. The Export Deposits message will display with the total number of deposits to be exported with the total value of all deposits.

• Click the Yes button to export the selected deposit(s).
• Click the No button to abort the deposit export process.

7. A print preview window with the Summary of Exported Deposits for the selected Debit Account will display when the Yes button is clicked. It is recommended that you print or save a copy of this report for your records.

When you close the Summary of Exported Deposits window, the Deposit Export tab will also close. The Due amount of the Value item linked to the selected deposit(s) will be recalculated and the Open Requests field will be reduced by the amount of the exported deposit request. A Value Transaction item will be created for the linked Value item using the Date exported as the Date of the transaction item. If the Value Code of the Value Items are marked as DTF, a linked DTF item will also be created.

Deleting Processed Deposits

Processed deposits may be deleted from the export window before being exported to QuickBooks.

To delete processed deposit requests,

1. Select the desired deposit(s).
2. Click the Delete button on the Accounting ribbon.

• Click the Yes button to confirm the deposit request deletion.
• Click the No button to abort the deposit export deletion.

3. If check requests from Value items were attached to the deleted deposit request, a Value Item Deletion message will display when the Yes button on the Deposit Request Deletion message is clicked.

• Click the Yes button to delete the linked Value items.
• Click the No button to save the linked Value items.

Exporting Deposits to QuickBooks SDK

The QuickBooks SDK Interface option does not require manual importing of a file as the system automatically exports the information directly to QuickBooks once you have exported the deposit information and closed the Deposit Export tab window. In addition, once you have exported a deposit to QuickBooks, the check number or void information is sent back to the Needles Value item and is tracked in the Transaction Details.